Exporting an Outlook Calendar: A Comprehensive Guide

Exporting an Outlook Calendar: A Comprehensive Guide
Exporting Outlook Calendar

Microsoft Outlook is a powerful email and personal information management tool used by millions of people around the world. One of its most useful features is its calendar, which allows users to manage appointments, meetings, and events. In this article, we will guide you through the process of exporting your Outlook calendar to another application, such as Google Calendar.

What is Exporting an Outlook Calendar?

Exporting an Outlook calendar is the process of saving the information in your calendar to a file that can be imported into another application, such as Google Calendar. This is useful if you want to access your calendar information on multiple devices or share your calendar with others.

Why Export an Outlook Calendar?

There are several reasons why you may want to export your Outlook calendar:

  • You are switching to a different email service and want to take your calendar with you
  • You want to share your calendar with someone else
  • You want to backup your calendar in case of a computer crash or data loss
  • You want to import your calendar into a different application, such as Google Calendar

How to Export an Outlook Calendar

Exporting your Outlook calendar is a simple process that can be completed in just a few steps. Here is how to do it:

  1. Open Outlook and go to your calendar.
  2. Click on "File" in the top-left corner of the window.
  3. Click on "Export" and then select "Export Calendar".
  4. Choose a location to save the exported file and give the file a name.
  5. Choose the format you want to export the calendar in (e.g. iCalendar or CSV).
  6. Click "Export" and your calendar will be saved as a file.

Importing Your Calendar into Google Calendar

If you have exported your Outlook calendar as an iCalendar or CSV file, you can import it into Google Calendar. Here is how:

  1. Log in to your Google Calendar account.
  2. Click on the gear icon in the top-right corner of the window and select "Settings".
  3. Click on the "Calendars" tab.
  4. Click on the "Import Calendar" button.
  5. Select the file you exported from Outlook and click "Import".
  6. Choose which calendar you want to add the imported events to and click "Import".

Tips for Exporting and Importing Your Outlook Calendar

  • Make sure your Outlook calendar is up-to-date before exporting it
  • Use the iCalendar format if you plan on importing your calendar into another application, as it is the most widely supported format
  • If you are importing your calendar into Google Calendar, make sure the time zone settings are correct, as they can affect the scheduling of events


Exporting and importing your Outlook calendar is a simple process that can save you time and help you better manage your appointments and events. Whether you are switching to a new email service, sharing your calendar with others, or backing up your calendar, exporting and importing your Outlook calendar is a great solution.