Creating an Outlook Email Template: A Comprehensive Guide

Creating an Outlook Email Template: A Comprehensive Guide
Outlook Email Template

Save Time and Effort with Custom Email Templates

Have you ever found yourself typing the same email over and over again? It can be a frustrating and time-consuming process, especially when you're busy with other important tasks. The good news is that you can save time and effort by creating an Outlook email template.

In this article, we'll guide you on how to create an Outlook email template in a few simple steps.

What is an Outlook Email Template?

  • An Outlook email template is a pre-written email that can be used repeatedly. These templates allow you to create an email once and reuse it multiple times, without the need to rewrite the same email repeatedly.
  • You can use these templates to send a similar message to different people or to send the same message to the same person multiple times.
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Creating an Outlook Email Template

There are different ways to create an Outlook email template, and we'll go over some of the most common ones below.

Method 1: Using Microsoft Support

  • The easiest and most straightforward method of creating an Outlook email template is by following Microsoft Support's step-by-step guide [1].
  • The guide explains how you can compose and save a message as a template, then reuse it whenever you want. You can also add new information to the message before sending it.

Method 2: Using SalesHandy

  • SalesHandy is a tool that allows you to design and customize powerful email templates for your business.
  • With SalesHandy, you can create custom templates that remove redundancies and save time while providing a host of other features [2].

More details about SalesHandy

SalesHandy is a tool that allows users to create and send email campaigns to multiple recipients.

There are a few steps involved in using SalesHandy for this purpose.

  • First, users can create custom merge tags that can be used to personalize emails with the problems of prospects, increasing the chances of getting more replies [1].
  • To send an email to multiple recipients using SalesHandy, users need to upload a CSV file with the list of recipients to the tool.
  • Before uploading the CSV file, it is important to convert each list to a CSV file.
  • It is also possible to use a third-party app like Zapier or Integrately to integrate with Google Sheets [3].
  • Once the list is uploaded, users can create and customize email templates that suit their business needs.
  • To send an email using SalesHandy, users need to click on the BCC option after writing the email.
  • This allows them to send the email to multiple recipients without revealing the email addresses of other recipients.
  • SalesHandy also allows users to spin their emails to send unique messages to each prospect in their list, getting rid of similar content and skipping ESP filters with ease [1].

It is important to note that SalesHandy imposes a limit of 2,000 contacts per file, which can be a limitation for some users. Additionally, uploading CSV files can be a tedious process that takes up valuable time of sales and digital marketing professionals [3].

Method 3 : Using Stripo

  • Stripo is an intuitive and simple yet flexible email template creator.
  • Speed up production. Test and export emails to any ESPs. Drag and drop & HTML editors and capabilities!
  • Speed up email creation by using any of the 1250 ready-to-use email templates;
    and also cut email production time with Modular email design
  • Design Outlook-compatible CTA buttons due to our “Support for Outlook” option to export emails from Stripo to Outlook with just 1 click

Look below for the Amazing Outlook Template Builder in Stripo !

Outlook Template Builder: Free Email Editor for Outlook — Stripo ESP Integration
ESP Integration with Outlook — Create sophisticated email templates with Stripo and easily export them to your Outlook account. Use Outlook template builder now!

Top 5 FAQs about Creating an Outlook Email Template

Can I create an Outlook email template for my business?

  • Yes, you can create an Outlook email template for your business. By doing so, you can save time and effort by reusing the same email message for different recipients.

Is it possible to use custom email templates in Outlook?

  • Yes, you can use custom email templates in Outlook.
  • Using tools like SalesHandy or Stripo, you can create and customize email templates that suit your business needs.

How can I access my saved templates?

  • To access your saved templates, click on "New Items" in the Outlook ribbon and then select "More Items" > "Choose Form" > "User Templates in File System". This will allow you to access and use your saved email templates.

How can I make sure my Outlook email template is mobile-friendly?

  • To make sure your Outlook email template is mobile-friendly, you should use a responsive design that adjusts to different screen sizes.
  • Avoid using large images or fonts, and make sure your template is easy to read and navigate on smaller devices.
  • You can also test your template on various mobile devices to ensure it looks and functions as intended.

Are there any best practices for optimizing the subject line of my Outlook email template?

  • Yes, there are a few best practices for optimizing the subject line of your Outlook email template.
  • You should aim to keep it short and to the point, ideally no longer than 50 characters.
  • Use a clear and concise description of what the email is about, and consider using action-oriented language to encourage recipients to open and engage with your message.
  • Finally, avoid using spammy or clickbait-type subject lines that could negatively impact your email deliverability.


Creating an Outlook email template can save you time and effort in the long run. By following the methods mentioned above, you can create and customize email templates that suit your business needs.

Whether you choose to use Microsoft Support, SalesHandy, or Stripo, creating an Outlook email template is a simple process that can help streamline your email communication.

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